CHAOS WORKSPACE – PRIVACY NOTICE

 

With the following privacy notice Chaos Software (“Chaos Software”, “We”, “The Company”) provides information about your personal data, which may be processed in the course of our campaign “Chaos Workspace” (“the Campaign”).

This privacy notice is an addition to our Privacy Policy, which stipulates the rules and procedures of data processing regarding the personal data of our clients and users of our products and services.

This privacy notice aims to help you understand how and why we may use your personal information. The tables and examples listed below are illustrative, non-exhaustive, and not fully representative for any client or user who provides personal data to the Company.

What personal data does Chaos Group process in relation to the “Chaos Workspace” campaign?

“Personal data” means any information relating to an identified or identifiable natural person (‘data subject’) including such data, which may be subject to a specific protection under the applicable local and European data protection legislation.

As a worldwide leader in computer graphics that is shaping the future of CG art and design, our company regularly engages our social media fans and encourages conversations within our online community. Thus, in case you like to participate in our social media campaign “Chaos Workspace” we may process the following personal data about you:

 

Categories of personal information Types of personal data Grounds for processing
Information about you First name, last name and country of origin Consent provided by you by submitting your information for the Campaign
Contact information e-mail address Consent provided by you by submitting your information for the Campaign
Social media account information Link to your personal Facebook / Instagram profile Consent provided by you by submitting your information for the Campaign
Images Photos of your personal workspace where you use products of Chaos Software Consent provided by you by submitting your information for the Campaign
Other data Additional information about you and your workspace that you wish to share by filling optional fields Consent provided by you by submitting your information for the Campaign

 

The personal data provided by you shall be used for the following purposes, including but not limited to:For what purposes are we going to use your personal data?

  • to participate in our campaign “Chaos Workspace”;
  • to share the photos provided by you in the official fan pages of Chaos Software in Facebook and Instagram;
  • to boost awareness and and the perception of Chaos Software as a thought leader that gives (freelance) 3D artists credit for their work/ideas and fosters our on-line community;

With whom may we share your personal data?

Chaos Software respects your privacy and keeps your data secured. Subject to statutory requirements, Chaos Software may disclose your personal data to the following categories of recipients:

  • Service providers: When we use service providers related to client management systems, technical maintenance and provision of internal IT systems and operational support to our activities, Chaos Software may disclose personal data to those service providers. Please be informed that such disclosure shall commence only in case there are legitimate grounds for doing so and only based on a written agreement ensuring that the receiver provides adequate levels of protection for the personal data.

Please note that “Chaos Workspace” is an online campaign aimed at social media platforms. Therefore, some of the personal data provided specifically for the Campaign shall be shared on Facebook and/or Instagram and shall be publicly visible there. In such circumstances Facebook and Instagram shall be considered as separate data controllers about your personal information. For more information about this, please read the specific privacy notice on our Facebook fan page here.

Is your personal data shared in countries outside the European Union and the European Economic Area?

Chaos Software uses Microsoft and Google services to build and run its technical infrastructure. As part of this process, your personal data may be stored on servers owned by Microsoft and Google, physically located in the United States.

It is important to know that your personal data may only be stored on those servers for storage purposes as part of the contracts between Chaos Software and Microsoft and Google, which contain clauses guaranteeing an adequate level of protection. Also at the time of introduction to this privacy notice both Microsoft and Google are certified under "Privacy Shield Framework", which is a mechanism for the protection of personal data, approved by the European Commission Case 12 July 2016 (more information can be found here).

For what period do we store your personal data?

Chaos Software stores your data for the purposes listed above. Therefore, your personal data shall be stored on our Facebook and Instagram fan pages until you inform us that you withdraw your consent for processing.

Your rights with respect to your personal data

Subject to applicable personal data protection legislation, you have the following rights to your personal data processed by Chaos Software:

  1. access your personal data that Chaos Software processes and get a copy thereof;
  2. in case of incompleteness or inaccuracy in the data that Chaos Software processes, your personal data will be corrected;
  3. request that your data be deleted when the conditions are met. Such cases are if the purpose for which the data is collected is achieved; you have withdrawn your consent when the processing is based on consent and there is no other legal basis for processing; your data is being processed unlawfully, and others;
  4. in the cases specified by the law, you may require that the processing of your personal data to be limited;
  5. in the cases specified by the law, you may object to the processing of your personal data;
  6. exercise your data portability rights and request that your data be provided in a structured, widely used and machine-readable format;
  7. withdraw your consent when processing your personal data is based on consent.

Detailed information on the terms and conditions under which you can exercise your rights can be found in the Privacy Policy of Chaos Software on our website at www.chaosgroup.com/privacy. You also have the right to file a complaint before the respective Data Protection Authority when the relevant prerequisites are in place.

How to contact us?

You can contact us at the following address: Bulgaria, Sofia 1784, Bulgaria, Sofia 1784, Mladost, bl. 548, ent. B, floor 2, apt. 201, 202, 203, e-mail: dpo@chaosgroup.com

Our Data Protection Officer is Mr. Lenko Ressilovski.

Updating the privacy notice

This notice may be updated periodically to reflect changes in the privacy practices of Chaos Software customers. The Company undertakes to notify you of all material changes to this notification.